10 Leading Virtual Assistant Companies in 2025

You need virtual assistant support, and you need it soon. Tasks are falling through the cracks, your inbox is overflowing, and you don't have time for a lengthy hiring process.

Working with a VA company gets you immediate coverage without the commitment of a full-time hire. This guide covers the 10 leading virtual assistant companies worth putting on your shortlist.

Should You Hire a Virtual Assistant Outside the US?

Hiring a VA outside the US gets you the same caliber of work at 30–70% lower costs while expanding your talent pool beyond local limitations.

We'll break down regional costs later in this guide.

However, there are challenges to consider when hiring outside the US:

• Communication barriers
• Cultural differences
• Potential time zone differences

Hiring a VA in Latin America addresses these challenges effectively. Latin America offers minimal time zone differences from the US, with most countries operating within 1-3 hours of US time zones. This means your VA can communicate and collaborate in real time with your local teams during your normal business hours.

LatAm VAs also provide strong cultural alignment with US business practices and high English proficiency. This means managing your VA is seamless and it’s easy for them to integrate with your existing team.

What Virtual Assistant Roles Can You Outsource?

You can outsource everything from administrative support to specialized functions like bookkeeping, social media management, and customer service through virtual assistant companies.

Virtual assistants aren't just for scheduling and email management anymore. 

Many VA companies offer specialists across different business functions, allowing you to delegate specific tasks without hiring full-time employees for each role.

The title might be "virtual assistant," "social media manager," or "administrative assistant," but you're essentially bringing in remote support for a specific area of your business.

Here are the most common VA roles companies can help you fill:

• Administrative assistant: Handles appointment scheduling, email management, document organization, and other routine tasks that distract you from core business activities.
• Social media manager: Creates and manages social media accounts, engages with followers, and produces content to boost your brand's visibility.
• Content writer: Produces high-quality articles, blog posts, and web content to attract and retain customers.
• Customer service representative: Manages customer inquiries and complaints, particularly useful during peak times or with small teams.
• Marketing automation assistant: Supports the automations and technical aspects behind keeping your social media marketing, content creation, and email campaigns going.
• Bookkeeper: Tracks expenses, manages invoices, and prepares financial statements.
• Personal assistant: Manages travel arrangements, calendar coordination, and personal errands for busy executives.
• Researcher: Conducts market research, competitor analysis, and gathers data for informed business decisions.
• Project manager: Oversees multiple projects, coordinates timelines, and handles communication with clients and team members.
• Event coordinator: Plans and manages virtual or in-person events, from logistics and vendor coordination to attendee communications.

What Qualities Should You Look for in a Virtual Assistant Company?

When evaluating virtual assistant companies, consider the following qualities and best practices to make an informed decision.

Quality of talent

The first and most important factor to consider is the quality of talent that a virtual assistant company can provide. Look for companies with a rigorous screening and training process for their VAs to ensure you get top-notch support for your business.

Range of services

Find out what types of specialized tasks and services the virtual assistant company offers. Some may focus on administrative services, while others offer more specialized skills, such as marketing or graphic design. Consider your business needs and find a company that can cater to them.

Communication methods

Communication barriers can be a challenge when hiring VAs from outside the US. It is crucial to understand how a virtual assistant company facilitates communication between you and your VA. Look for companies that offer various communication channels and have a strong system in place for regular check-ins and updates.

Cost

While cost should not be the sole deciding factor, it is important to consider rates when evaluating virtual assistant companies. Compare pricing plans among different companies and assess what virtual assistance services are included in their packages to determine which one offers the best value for your money.

Flexibility

As remote work becomes more prevalent, flexibility has become an important quality to look for in a virtual assistant company. Find out if they offer part-time or full-time virtual assistants, as well as the option to scale up or down depending on your business needs.

Cost of Outsourcing a Virtual Assistant by Region

Virtual assistant companies can be found worldwide, but the various locations known for their VA talent often come with significantly different costs. Let’s explore the cost of outsourcing a VA by region:

North America

In the US and Canada, the average annual salary for VAs ranges anywhere from $37,000 to $68,000. Higher-paying locations include cities in California (such as San Jose and San Francisco) in the US and Toronto and Calgary in Canada, where virtual assistants may earn slightly above the national average due to a higher cost of living.

Eastern Europe 

The average annual salary for VAs in Eastern Europe varies significantly, typically ranging from $20,000 to $40,000. VAs from countries like Poland and Serbia are particularly valued for their strong technical skills, cultural compatibility with US businesses, and relatively low costs compared with Western Europe.

Latin America

The cost of hiring VAs in the LatAm region generally ranges from $12,000 to $33,600 annually, considerably lower than US-based hires.

Here's a breakdown of virtual assistant salary ranges by experience level:

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These professionals often earn 20-87% more than they would in local LatAm companies, creating a true win-win situation where businesses save significantly while providing competitive, life-changing compensation.

However, because LatAm VAs are time zone compatible, they can communicate and collaborate in real time with your local teams. By partnering with a reliable company to hire VAs in LatAm, you can get access to the best talent in the region while still saving on costs. This makes them easier to manage effectively and collaborate with, adding to the overall value they provide.

Asia

VAs in Asia typically earn an average salary of $5,000 to $10,000 per year. This average varies depending on the country: Average salaries are lower in regions with lower costs of living, like India and the Philippines, while they reach up to around $20,000 in Singapore. 

Why Consider Hiring Your Own Virtual Assistant Instead of Outsourcing to an Agency

If you're looking at virtual assistant companies primarily to reduce costs, there's another option worth considering: hiring your own full-time virtual assistant from Latin America.

Traditional VA outsourcing often means shared resources working on multiple client projects. You get help when you need it, but you're competing for their attention and expertise.

When you hire a dedicated VA in Latin America, you get a full-time team member who works exclusively for you. They learn your systems, understand your preferences, and become a reliable extension of your team. You get the same cost savings as outsourcing—often 30-70% less than US salaries—but with the consistency and commitment of a permanent hire.

The benefits of having your own dedicated VA:

• Complete focus on your business: Your VA isn't juggling multiple clients or switching between different companies' processes
• Deeper knowledge and expertise: They develop institutional knowledge about your operations, preferences, and goals
• Better availability: Real-time collaboration during your business hours, not scheduled blocks
• Stronger relationships: Building trust and rapport leads to better work quality and proactive problem-solving
• More control: You manage their priorities, training, and development directly
• Cultural integration: They become part of your company culture and team dynamics

The upfront investment in hiring is often higher than signing up for a VA service, but the long-term value often exceeds what you'd get from shared outsourced support. You're building capability within your organization rather than renting it.

A fractional CFO firm saved $109,000 annually by hiring their own executive assistant in Latin America instead of continuing with traditional outsourcing. The assistant now manages complex financial workflows and client communications that would be difficult to handle through a shared VA service.

The 10 Best Virtual Assistant Companies

Given the essential role VAs play in any organization, finding the right match is critical. We’ve created a list of the 10 best virtual assistant companies, each with a track record of suitable placements. 

While some of these companies focus on sourcing and supplying VAs, others do this as part of their broader recruitment services. The list is in no particular order, as each company has its own specialties and niches. 

1. Near

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Near (Hire With Near) is a full-service staffing and recruiting agency that helps US companies of all sizes hire top-performing remote talent in Latin America across finance, accounting, sales, software engineering, AI, data, marketing, operations, and virtual assistance.

When you need a virtual assistant who can actually keep up with your pace, time zones matter. We connect you with executive assistants and virtual assistants across Latin America who work in sync with your schedule—no waiting until tomorrow for a response you needed this afternoon.

Our clients typically fill VA roles in under 21 days, often saving 30–70% compared to US salaries. You get dedicated support from professionals who understand US business practices, communicate fluently in English, and integrate seamlessly with your existing team.

• Done-for-you hiring process: We handle sourcing, screening, and presenting you with pre-vetted candidates who match your specific requirements, often delivering shortlists within 3-5 days
• Access to top-tier LatAm talent: Our 45,000+ candidate pool includes experienced VAs who've supported executives at major US companies and understand American business culture. But we don't just search our pre-vetted pool—we actively recruit to find candidates that meet your exact requirements and expectations
• Flexible pricing with no upfront costs: Choose between a one-off placement fee or a monthly fee if you want us to handle payroll and compliance. You never pay anything until you make a hire‍
• Proven track record: 97% success rate, 9.1+ client satisfaction score, and 4.9 out of 5 rating on G2. 

2. Boldly

Established in 2012, Boldly is a virtual staffing and support company that connects businesses with highly skilled professionals across various industries. 

It offers services such as administrative assistance, marketing and social media management, project management, and more. With a team of over 1,000 VAs located in the US and Europe, Boldly prides itself on providing top-notch service to its clients.

3. BELAY

Founded in 2010, BELAY offers virtual assistant services for small businesses and entrepreneurs. Its VAs specialize in areas such as bookkeeping, website design and development, social media management, and executive assistance, among others.

Belay has been featured in publications like Forbes, Inc., and Entrepreneur for its exceptional services.

4. Zirtual

With a focus on providing dedicated VAs to busy professionals, Zirtual offers a variety of virtual assistant services, such as scheduling, travel arrangements, email management, and more. 

It also provides specialized VAs for specific industries, like real estate and law. The Zirtual team is made up of US-based VAs who are thoroughly vetted before being matched with clients.

5. TaskBullet

TaskBullet is a virtual assistant company that prides itself on offering competitive rates without compromising quality. The firm offers services such as data entry, social media management, market research, customer service support, and more. 

Its VAs are based in the Philippines and have been trained to provide efficient and reliable support to businesses.

6. Virtual Staff Finder

This company has a unique approach to finding VAs for businesses. Virtual Staff Finder uses a personalized matching process to understand the specific needs of each client before connecting them with suitable VAs from its pool of over 2,000 candidates in the Philippines.

7. Time etc

Founded in 2007, Time etc offers virtual assistant services for small businesses and entrepreneurs. The company offers services such as email management, bookkeeping, research tasks, and scheduling, among others. 

With a team of highly skilled and experienced VAs, Time etc has been recognized by Forbes as one of the best virtual assistant companies.

8. MyTasker

MyTasker is a virtual assistant company based in India that offers a wide range of services to businesses worldwide. Its VAs are trained to provide administrative support, sales and marketing assistance, content writing, web development, and more. MyTasker also offers 24/7 customer support for its clients.

9. 24/7 Virtual Assistants

As its name suggests, 24/7 Virtual Assistants provides round-the-clock virtual assistant services. Its team of VAs is trained in various tasks, such as data entry, social media management, and customer service. The company also offers customized packages based on its clients’ specific needs.

10. Virtual Latinos

Virtual Latinos is a full-service recruiting agency specializing in bilingual virtual assistants from Latin America. They position themselves as offering "top 1% talent" with a multi-step vetting process that accepts only 5% of applicants across countries including Mexico, Argentina, Colombia, and Brazil.

Their model focuses on administrative and support roles with fixed hourly pricing structures ranging from $10–18+/hour based on experience level, or monthly packages from $1,600– to $4,400.

Final Thoughts

The right virtual assistant can transform how your business operates, but choosing between VA companies and hiring your VA directly depends on what you actually need.

If you want someone who answers only to you, learns your business inside and out, and is available during your working hours, hiring your own VA in Latin America makes more sense than outsourcing. You get the same cost savings with better consistency and deeper integration with your team.

At Near, we help companies hire dedicated virtual assistants and executive assistants across Latin America who become real members of your team. Our process moves fast—most clients fill roles in under 21 days—and we handle the complexity of international hiring so you can focus on running your business.

Schedule a free, no-commitment consultation call and discover how Near can help you hire virtual assistants who stick around and deliver results.